Academic conference booths, built on the ground in Tokyo
For companies exhibiting at Japanese academic conferences from overseas: we handle the booth from design through organiser paperwork, delivery, installation and dismantling. We work in Korean, English and Japanese.
Case study
10th Autumn Congress of the Japanese Association of Rehabilitation Medicine — Exhibition
Pacifico Yokohama / October 2026 / CUREXO Inc.
Our staff were on site from delivery through to completed installation.
Design through build, one contract
Drawings, fixtures, delivery, installation and dismantling — all through a single point of contact.
Organiser paperwork handled
Special decoration applications, electrical requests and loading permits, filed on time.
Korean and English
You never need to work in Japanese. We deal with the venue and the organiser.
Academic conference exhibitions are a different job
The venue is usually a convention centre or a hotel banquet hall, with tight limits on ceiling height, floor loading and delivery routes. The congress runs only a few days, so the build window is short.
We design around those constraints. We know how the venues that host these congresses work — Pacifico Yokohama, Kyoto International Conference Center and others.
For overseas medical device manufacturers
Exhibiting at a Japanese congress brings requirements an ordinary trade show does not — regulatory labelling, power for demonstration equipment, display heights that suit clinical staff.
We have built booths for Korean medical device manufacturers. Knowing what to check in advance means fewer rounds of questions.
Short lead times are workable
Booth orders from overseas often slip — head office approval, product shipping, back-and-forth with the congress secretariat. Japanese contractors frequently turn the job down at that point, saying the schedule no longer works.
We do the design in-house and deal with our build partner directly, so a short schedule is still workable. We have delivered projects ordered a month before the congress with the design, the organiser filings and the build all completed on schedule.
Tell us the congress and the dates and we will tell you the same day whether it can be done.
From enquiry to dismantling
1. Enquiry Send us your dates, booth size and budget. We reply the same day.
2. Brief and estimate We go through your lead products, item count and the fixtures you need, then give you a ballpark figure.
3. Design proposal You get a floor plan and CG renderings. We revise until you are happy with it.
4. Contract and organiser filings We fix the build spec, then prepare and submit the special decoration application and everything else required.
5. Fabrication, delivery, installation The booth is finished the day before the congress opens. Our staff are on site throughout.
6. During the congress, then dismantling Anything that goes wrong is dealt with on the spot. We dismantle once it closes.
What it costs
A single booth unit (9 m²) with system construction runs around ¥900,000. The figure moves with the amount of custom carpentry, the number of fixtures, and whether you need AV equipment or bespoke units. Tell us your booth size and your budget and we will propose what fits inside it. We don't put forward designs that exceed the budget you gave us.
Tell us the congress and the venue
Every congress venue has its own constraints. Send us the congress name and the venue and we will tell you what can be done there.
Frequently asked questions
Q. We don't work in Japanese. Is that a problem?
No. We work in Korean, English and Japanese, and we handle all contact with the organiser and the venue. You give us instructions in Korean or English.
Q. How do we get power for demonstration equipment?
Tell us the load you need and we file the electrical application with the organiser. Send us the spec sheets for your equipment and we will work out the figures and complete the forms.
Q. The congress is less than a month away. Can you still do it?
Often, yes, depending on booth size. Send us the congress and the dates and we will tell you the same day.
Q. Can you handle the organiser's paperwork?
Yes. Special decoration applications, electrical requests, loading permits and anything else the organiser or the venue's appointed contractor requires — we prepare and file them by the deadline. We only come back to you for documents that need your company seal or signature.
Q. Do you invoice in yen?
Yes, we work in Japanese yen. If you are using a support programme, tell us about the payment timing and we will work around it.